Competition Logistics Guidelines

Housing

• Booking.com: Use to book hotels. Always get the free cancellation, pay later option.

• Look if the competition has discounted rates

• Airbnb: Check for better options (compared to hotels)

• If it comes out to a large amount ($2000+), email our program manager at CSI to book it for us.

  • Current PM: Darin Martin

  • Include link to the place, dates, number of rooms, what type of rooms, etc.

• Try to book under someone who will be at pre-inspection (Chief EE?)

Truck

• Penske - we already have a relationship established with the Medford, MA branch, and are always willing to cut costs where they can.

Transportation

• Carpool system

• University vans

• Flights cannot be covered by the club/university

General

• Upload all confirmations to the Competition Logistics Folder

• Send the confirmation to the person who it’s booked under

Documentation

• One for each competition

• Comp docs vary depending on what competition it’s for

• Big Binder of Stuff

Forms

• Interest form

  • FSAE (for the future, include question of flying or driving)

  • FHE

• Logistics

  • Once attendees are confirmed, more details are required

  • Sleeping: Preferences for Sharing Beds, Air Mattresses

  • Transportation: Have a car, Seats in the car, Flights vs Driving

  • Dietary Restrictions & Allergies