A research/design review must be conducted before any research/design work package is stage gated. Here is some info to help you make those happen!
Design Review Attendance Requirements
Heads: All reviews in your system, 5 outside of your system
Leads: All reviews in your system, 3 outside of your system
Members: All reviews in your system
We don’t take attendance; you must ask 1 question since the questions doc is our attendance sheet
Setting Up a Review
Schedule for AT LEAST A WEEK BEFORE your WP deadline
Send a message in your team’s public channel saying what the review is for, proposing a couple of dates, and tagging required attendees
Required attendees: head, chief, projects that work closely with your project, project team members
In thread, pick a time (can use a when2meet or just keep throwing out times until something works for everyone)
Tag Asha (VP) in thread to add to the team calendar; let her know if you would like to book a room
Announce (@channel) in system channel and mechanical/electrical
Make sure all deliverables are checked off on Finishline
Right Before the Review
Send a reminder 15 minutes before including a Zoom link and question doc link
Template for questions is in drive
After the Review
Create a Confluence subpage under your project called “Design Review (*date*)
Or research review etc
Copy and paste the link to the slides or confluence page you presented at the review
Do the same with the questions doc
Add a list of action items from the review with check boxes
Complete all those action items, mark them off on Confluence, and submit a stage gate request!